Types of Records There are several types of personnel records. A document that has been digitized is considered an original official document. After the system runs its record input cycle, documents are indexed to the record that matches the SSN. Individual documents received afterwards will be scanned to EMPRS using the SSN on the document. Documents are scanned into the digital record system EMPRS.
When a new accession file is received, a digital image OMPF is created using the member’s SSN. Compensation, physical condition, medical treatment, personal documents, and non-service related documents might be maintained as part of the OMPF record if deemed necessary and appropriate by the Navy.Īll OMPFs created after 1995 are digital image records. The variety of documents includes information about the accession, training, education, performance, discipline, decoration and awards, assignments, duties, casualty status, and separation/retirement of the Navy member. The OMPF The OMPF is stored in the Electronic Military Personnel Record System (EMPRS) and consists of permanent documents that reflect a member’s fitness for service, performance of duties, and entitlements, which satisfy both statutory and corporate requirements, and affect or influence a member’s career and benefits.
Records Management and Policy (PERS-313) The Records Management Policy Branch (located in building #769 at the Navy Personnel Command, Naval Support Activity Mid-South, Millington, Tennessee) is responsible for policy and maintenance of the Navy’s Official Military Personnel File (OMPF).
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